OHC STYLE SHEET OHC logo

Office for Humanities Communication Publications

The OHC has an active publication series of monographs, collections of essays, and reports. We welcome proposals for inclusion in the series; any topics relevant to the use of new technologies in humanities teaching and research are appropriate. If you have suggestions or proposals, please contact Dr Marilyn Deegan, Director of Publications, by email or at the following address:
OHC, Centre for Computing in the Humanities King's College London Strand, London WC2R 2LS


  • Guidelines for Editors of Collections
  • OHC Style Guide (for authors and editors)

  • Guidelines for Editors of Collections

    Editors of collections of essays for OHC Publications, including the annual publication from the DRH conference, are asked to adhere to these guidelines as closely as possible.

    1. Style Guide
      Please ask all contributors to adhere to the OHC style sheet supplied below as closely as possible. In particular, please avoid the use of the footnote facility on word processors which can cause problems with conversion.
    2. Time Scales
      The production schedule of a volume should be agreed with Dr Deegan initially and followed as closely as possible. If there are to be delays, please inform her immediately so that she can alert copy editors, designers, printers etc.
    3. Editing
      The editor is responsible for:
      • contacting and confirming submission
      • performing a preliminary edit of each submission to check that it conforms to the guidelines and is in keeping with the scope of the volume
      • checking that references and bibliographies are complete
      • collecting together all articles
      • maintaining a full list of contacts of all the authors
      • supplying an introduction to the issue
      • providing a table of contents
    4. Submission
      Materials should be submitted to the OHC as a complete volume. Each essay should have all the information as detailed on the style sheet.


    OHC Style Guide

    Authors and editors are requested to follow this style sheet as closely as possible in order to save time and effort on the part of the editors and the copy editor.

    The text of the typescript
    Your typescript should be complete when it is submitted. Please send us the hard copy of the article, and the text on floppy disk. We can accept the following word processor formats: WordPerfect and Microsoft Word (for Macintosh and PC), Word (for the Macintosh). We can also accept submission as email attahments, prefereably in Word or RTF. Otherwise, please send us the text on disk in ASCII format, and ensure that your paper copy of the text has changes of typeface clearly marked: italics should be represented by using an underline, boldface should be indicated by underlining with a wavy line. The order of the items after the main text should be: references, bibliography, appendices.

    Details to be supplied

    With each essay, please give full contact details for each author; a short abstract; a biography of c. 100 words for each author.

    House style We use the OUP house style as explained in the Notes to OUP Authors (1986). These rules are set out in Hart's Rules for Compositors and Readers (39th edn.) and The Oxford Dictionary for Writers and Editors (ODWE).

    Spacing in copy The copy including the references (on separate sheets from the main text) must be double-spaced, and there should be generous margins, especially on the left-hand side. Note: in using Word or other word processors, please note that the Endnote option rather than Footnotes should be used for the references.

    Paragraphs There should be no line spaces between paragraphs. The first paragraph of the article, and of new sections, should be unindented; subsequent paragraphs should be indented.

    Headings and subheadings Main headings should be in bold and subheadings in italic. After the first word there should be no capitalization, except where the word in question must have a capital anyway.

    Sections Where numbered sections are used, numbers of sections should be followed by a full point and a space (e.g. 2. ), but subsection numbers should have a space only (e.g. 2.1).

    Spelling Our preferred spellings are recorded in Hart and ODWE. Use the ending -ize/-ization in cases where an alternative in -ise or -isation exists (note that analyse, paralyse, etc. do not come into this category); chastise, improvise, supervise, compromise, advertise, surprise are examples of words which can have only -ise endings.

    Capitalization

    Headings and subheadings See notes on headings above.
    Book and article titles In book titles and article titles in English, capitalize the first letter of 'main words' - which normally means nouns and adjectives (not pronouns unless emphatic), for example: The Humanities Computing Yearbook 1989-90. For most foreign languages the rule is that after the first word there is no capitalization except where the word in question must have a capital in the language anyway. No full point should be used.

    Punctuation
    The Oxford Comma. Please use the 'Oxford comma' before 'and' in lists: 'red, white, and blue', 'Oxford, London, and New York'. This also applies to the word 'or'.
    Points of omission. Points of omission are set as three points with a space either side of all three. If the matter before the omission points ends a complete sentence, it will have its own close-up full point which is quite independent of the points of omission.
    Displayed quotations. Quotations which are longer than about five lines when typed (roughly, more than sixty words) are set in indented paragraphs and are not enclosed in quotation marks.

    Quotation marks. Use single quotation marks, reserving double for quotes within quotes: e.g. 'The noun "disk" is variously spelt.'
    The relative position of a closing quotation mark and punctuation is frequently a source of difficulty. Punctuation should be inside the quotation mark only if there was punctuation at that point in the material quoted; if your own sentence ends with a closing quotation mark the full point goes inside the quotation mark only if you are quoting a complete sentence.

    Spacing Include spaces between the elements of a reference: Hamlet, 11. i. 6 (not 11.i.6), Iliad, ii. 25 (not ii.25). It is always a good habit to type spaces if in doubt whether a space is required or not. Note that the initials of personal names should be spaced: A. W. Bloggs, not A.W. Bloggs. There is a space after 'p.' in page-references.

    Italics Book titles etc. Use italics for published books (except books of the Bible), journals, plays, and works of art. Book series (e.g. Oxford Medieval Texts; Studies in Biblical Theology; Leipziger Semitische Studien) are in roman. Poems should be roman in quotation marks unless they are of book length (e.g. Childe Harold's Pilgrimage, The Rub‡iy‡t of Omar Khayy‡m).
    Foreign words. Foreign words and short phrases which have not been naturalized are put in italic: inevitably there is some fluidity, as words pass in and out of currency.

    Hyphenation Do not split words with a hyphen at the end of the line; the line format should be right-ragged. Consult Hart's Rules (pp. 76-81) for recommendations about which words should be hyphenated. Note particularly their suggestions for use of hyphens in pairs of words used adjectively, for instance 'nineteenth-century novel'.

    Dates Use the form '16 August 1979', without commas. (If the day of the week is given, then a comma should be inserted after it: 'Sunday, 25 October 1953'.) Abbreviate weekdays and all months except May, June, and July in footnotes and tables. Spell out 'nineteenth century' except in footnotes or tables.

    Bibliography

    Printed books
    Order Each entry should give the surname first (since it determines the ordering of entries) and initials (please always space personal initials: 'Bloggs, A. W.', not 'Bloggs,A.W.') or first name(s) of the author or editor; title of the book; the place, publisher, and date of publication (in parentheses). You may wish to give the number of volumes, if more than one, immediately after the title (but do so consistently if at all). Book series (in roman) are an optional extra.

    Edition numbers Sometimes a superscript number is employed at the end of a title to indicate which edition is cited (although '2nd edn.' etc. is of course acceptable).

    Subtitles Subtitles should all be given in the same style: place a colon between title and subtitle, e.g. Information Technology in the Humanities: Tools, Techniques and Applications.

    Editors' names Editors of collections of essays, articles, etc. should have ed. (or eds.) after their names; but when editions of original works of literature are cited, the entry is given under the original author, with 'ed....' appended to the title.

    Ordering of works by the same author Works by the same author should be arranged chronologically; all works by an author alone precede works by the author in conjunction with one other author (if there has been collaboration with different authors, then the arrangement is alphabetically by order of co-author), and these precede all works in collaboration with two authors, etc.
    Here are some examples of bibliographical entries:
    Hockey, Susan, A Guide to Computer Applications in the Humanities (London: Duckworth; Baltimore: John Hopkins, 1990).
    Miall, David S. (ed.), Humanities and the Computer: New Directions (Oxford: Clarendon Press, 1990).
    Patton, P. C., and Holoien, R. A. (eds.), Computing in the Humanities (Lexington, MA: Heath, 1981).

    Articles in journals etc.

    Title The title of an article (whether English or foreign) is given in roman within single quotation marks; italics is used only for the title of the journal.

    Volume-numbers Arabic numerals should be used in giving volume-numbers.

    Series Where there are several series of a journal, a superscript number attached to the title is a convenient way of indicating the series number (though '6th ser.' etc. is also quite acceptable).

    Page-extents It is usual to give the full extents of articles: this can give the reader some means of identifying the major articles on a subject. Examples:
    Amsler, Robert A., 'Machine-readable Dictionaries', ARIST 19 (1984), 161-209.
    Chidgey, John, 'Computer Programs for Logic', CLTB 2 (March 1989), 61-3.

    Unpublished books, articles, and theses
    Titles should be in roman within single quotes.
    Here are some examples:
    Collinson, Patrick, 'The Puritan Classical Movement in the Reign of Elizabeth 1', Ph.D. thesis (London, 1957).
    Hardy, H. R. D., 'Subjective Experience', D.Phil. thesis (Oxford, 1976).
    Holford-Strevens, L. A., 'Select Commentary on Aulus Gellius, Book 2', D.Phil. thesis (Oxford, 1971).

    The Harvard system

    Authors should use the Harvard (author-and-date) system for their bibliographical references.
    For example:
    (Bloggs 1975, 74)
    (Smith 1981, 99-110)

    References

    Internal cross-references of the type 'see above, pp. 00-00' should be eliminated wherever possible.

    Copy for notes
    Number footnotes consecutively through chapters, using superscript numbers. Notes should be typed together on separate sheets from the main text , and copy for the notes must in all cases be double-spaced. Endnotes will be printed at the end of each article, not at the bottom of each page. Please avoid using the footnote facility in your wordprocessor as this will cause problems if we have to merge several essays into one volume.

    Brevity Keep notes as short and to the point as possible, and abbreviate more freely than you would in the main text (e.g. '19th cent.' or '19th c.' {in text 'nineteenth century'}, 'Sept.' {in text 'September'}, etc.).

    Citation style It is not necessary to give full publication details at each occurrence. Authors' initials, and place and date of publication, are usually given at the first occurrence ; thereafter surname and title (shortened if necessary) are sufficient.

    Illustrations, Figures, Tables, and Graphs

    Artwork: All artwork for figures, tables and graphs must be submitted in clean, camera-ready form. They must be suitable for reproduction on text paper. Laser-printed figures are acceptable. If in doubt, contact the editor. Each table/figure/graph should be presented on a separate piece of paper, or as a bromide, even if it is already incorporated in the typescript. Diagrams must be drawn in black ink on a white background with numbers and descriptive matter written lightly in pencil. Black-and-white photographs should be glossy prints of good quality, each bearing a bar representing a stated length to denote magnification, and labelled on the back. Where a table/figure/graph is not presented within the text, please flag the position where it should go in the margin (e.g. Table 1 near here).

    Captions: 'Table' should be spelt out in full but 'Figure' should be contracted to Fig. (with full point); both should have an initial capital. The number of the table/figure should be followed by a full point. The caption itself should have the first word capitalized, and should not be followed by a full point, unless it consists of more than a single sentence.
    Please supply table and figure captions as a separate list: do not type on the table/figure itself. To ensure correct matching up of tables/figures to captions, put table/figure number on the back of the artwork, and author's name.


    md/hs:oct2000